Job ID: 485
Employment Type: Full Time
Hiring Organization: EHSS.AE
Salary: 5000AED – 10000AED
Location: Dubai, UAE
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You will be part of an integrated team environment, working out of two large offices in Dubai. The role will be responsible for overseeing and managing all departmental and clerical duties while assisting the Director of IP and Proposal. This will include extensive diary and travel management, client, vendor, and visitor interaction, extensive filing and document management, research, and ad hoc project-based work.
- Calls should be answered and directed.
- Appointments should be organised and scheduled.
- Meeting preparation and detailed documentation
- Create and distribute email, memos, letters, faxes, and forms.
- Assist in the preparation of routine reports.
- Create and keep a filing system.
- Maintain and update office policies and procedures.
- Purchase office supplies and look for new deals and suppliers.
- Keep contact lists up to date.
- Make your travel arrangements.
- Provide general assistance to visitors Serve as a point of contact for both internal and external clients
- Handle requests and questions from senior managers by coordinating with executive and senior administrative assistants.
- Due to our client’s requirements, we are looking for candidates who speak English as their first language.
- Instead of a one-on-one PA role, the ideal candidate will have a well-rounded administrative background.
- Candidates must be adaptable and outgoing, willing to help in all areas, and have a strong ability to multitask.
- The emphasis is squarely on preserving the strong core team atmosphere.
- Candidates with experience supporting a team in the oil and gas industry are encouraged to apply.
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