One of our client is looking to hire an admin assistant that provides comprehensive administrative and recruitment support, ensuring all written materials, resumes, and documentation comply with professional standards. The role supports recruiters across the Middle East by assisting with the end-to-end recruitment process, maintaining records, preparing reports, and coordinating candidate information and availability lists. The position requires strong organizational, editing, and technical skills to manage multiple priorities accurately and efficiently in a fast-paced, deadline-driven environment.
Job Responsibilities:
- Work closely with recruitment teams to review content efficiently and effectively and convert materials.
- Convert candidate resumes into format for use in proposals. It may require interaction with new hires and potential employees.
- Provide a professional level resume formatting, grammatical corrections, and targeted content, ensuring accuracy and strategic phrasing of responsibilities and accomplishments.
- Edit, proofread, and organize technical content in a coherent and structured manner, free from grammatical errors.
- Developed end-user product documentation in an agile environment while meeting 100% of team deadlines
- Work in partnership with all recruiters across the Middle East, helping support them.
- Assist recruiters in implementing the end-to-end recruitment cycle.
- Assist in performing reference and background checks for potential employees.
- Maintain and update the availability list.
- Maintain new hires files, projects files, and shared folders.
- Run reports about job posts, candidates applications, open job requisitions, and other reports that would be required.
- Perform other responsibilities as required.
Job Qualifications:
- Holds a Bachelors Degree and professional
- 3-5 years of experience in recruitment-related admin work and resume writing.
- Exceptional written communication skills, including writing, editing, and proofreading.
- Excellent organizational skills; attention to detail is a must.
- Excellent computer skills in microsoft excel and tools ie vlookup, what if, conditional formatting, pivot tables
- Comfortable working in various word processing and layout environments, including Adobe and Microsoft Office.
- Ability to work as a team with an array of marketing and technical professionals in a deadline-driven environment.
- Ability to work under strict deadlines.
- A passionate and driven resource who enjoys working in a challenging environment.
- The ability to simultaneously manage a multitude of roles at any one time
With over 10 years of dedicated experience in the recruitment industry Hussain Muhammad is a seasoned career counselor and author, bringing over a decade of recruitment expertise from the dynamic UAE and Saudi Arabian job markets. As a key voice at Emirates Hiring Services & Solutions, a leading UAE-based job portal, Hussain empowers job seekers with invaluable insights and strategies for career success and help companies to connect with the best talent.
Dear Hiring Manager,
I am writing to express my interest in the position of HR Assistant / General Administrator / Personal Assistant / Executive Secretary / Document Controller / Sales Coordinator and Customer Service at your esteemed organization. With over 14 years of professional experience in the United Arab Emirates, I have developed a strong foundation in office administration, human resources support, documentation management, and executive assistance.
Throughout my career, I have worked in fast-paced, multicultural environments where efficiency, discretion, and attention to detail are essential. I have consistently proven my ability to manage administrative tasks, coordinate schedules, maintain organized records, support HR functions, and ensure smooth daily office operations. My responsibilities have included drafting correspondence, managing confidential documents, assisting with recruitment processes, preparing reports, organizing meetings, and providing executive c level support.
Key skills and achievements include: ·
14 years of UAE-based experience in administration and support roles across diverse industries.
Expertise in document control, records management, and compliance with company protocols.
Proficient in MS Office Suite and various office management tools ·
Strong communication and interpersonal skills, with fluency in English and with basic Arabic language.
Proven ability to handle sensitive information with professionalism and discretion ·
Familiarity with UAE labor laws, HR documentation, visa processes, and office procedures
My long-term tenure in the UAE has also provided me with a deep understanding of the local business culture and regulatory environment. I am adaptable, reliable, and committed to delivering high-quality work that contributes to team efficiency and organizational success. I would be honored to bring my experience, dedication, and administrative expertise to your team. I am available at your convenience for an interview and would welcome the opportunity to further discuss how I can support your operations.
Thank you for your time and consideration.
Sincerely,
Dinah Flor Quine
00971 54 4580 012
[email protected]